Case study: Capgemini
Jan 2026
Transitioning to a flexible and future-ready workspace
Capgemini is a global leader in consulting, technology services and digital transformation. For nearly 60 years, the company has helped organisations around the world unlock the value of technology to transform and manage their businesses.
With deep industry expertise and leadership in fast-evolving fields such as cloud, data, artificial intelligence, digital engineering and connectivity, Capgemini enables clients to achieve their business ambitions in an efficient and technology-driven way.
With deep industry expertise and leadership in fast-evolving fields such as cloud, data, artificial intelligence, digital engineering and connectivity, Capgemini enables clients to achieve their business ambitions in an efficient and technology-driven way.
Following a post-pandemic review of its large Woking site, Capgemini identified the need to downsize from an under-used long-term leased building. The company wanted to embrace a more tailored and flexible working model that reflected its hybrid workforce and evolving workplace culture. The existing space no longer suited their operational requirements or provided the adaptability needed for modern, collaborative work. Faced with fixedongoing high overheads and an office footprint that no longer aligned with its business needs or workforce dynamics, it became time for a change..
Capgemini approached Collaborate to deliver a new serviced office solution that offered flexibility, scalability and a premium working environment. Working in partnership with Capgemini’s own workspace planning team, Collaborate created a bespoke fit-out design across two floors, totalling over 12,000 sq. ft and accommodating 150 desks.
The tailored workspace included:
The new office provided Capgemini with a modern and efficient working environment that perfectly complements its hybrid working model. Employees now benefit from a thoughtfully designed space that supports both focused work and team interaction. The streamlined serviced office layout simplifies day-to-day management. Collaborate now acts as Capgemini’s first point of contact for all workplace services and ongoing support, rather than spending time managing a workspace themselves..
Key Service outcomes include:
The partnership between Capgemini and Collaborate demonstrates how forward-thinking companies are transforming their property strategies to embrace flexibility and innovation. By transitioning from a fixed and long-term lease to a more bespoke and flexible serviced office solution, Capgemini now benefits from a workspace that supports its people, enhances collaboration and reflects its digital-first culture.
This ongoing partnership ensures the office continues to meet Capgemini’s evolving needs, creating a scalable, sustainable environment where technology and teamwork thrive.
Since opening in 2015, Collaborate has provided workspaces that combine convenience, flexibility and a supportive atmosphere. If you are a businesses looking for a practical, modern office that evolves with you. To find out more about Collaborate’s flexible workspaces, visit collaborate.works
Client overview
Capgemini is a global leader in consulting, technology services and digital transformation. For nearly 60 years, the company has helped organisations around the world unlock the value of technology to transform and manage their businesses.
With deep industry expertise and leadership in fast-evolving fields such as cloud, data, artificial intelligence, digital engineering and connectivity, Capgemini enables clients to achieve their business ambitions in an efficient and technology-driven way.
With deep industry expertise and leadership in fast-evolving fields such as cloud, data, artificial intelligence, digital engineering and connectivity, Capgemini enables clients to achieve their business ambitions in an efficient and technology-driven way.
The challenge
Following a post-pandemic review of its large Woking site, Capgemini identified the need to downsize from an under-used long-term leased building. The company wanted to embrace a more tailored and flexible working model that reflected its hybrid workforce and evolving workplace culture. The existing space no longer suited their operational requirements or provided the adaptability needed for modern, collaborative work. Faced with fixedongoing high overheads and an office footprint that no longer aligned with its business needs or workforce dynamics, it became time for a change..
The solution
Capgemini approached Collaborate to deliver a new serviced office solution that offered flexibility, scalability and a premium working environment. Working in partnership with Capgemini’s own workspace planning team, Collaborate created a bespoke fit-out design across two floors, totalling over 12,000 sq. ft and accommodating 150 desks.
The tailored workspace included:
- Large open-plan areas designed for collaboration
- Multiple meeting rooms
- Dual-purpose team working and training spaces
- Contemporary kitchens and breakout seating areas
- High-spec networking and IT infrastructure
The results
The new office provided Capgemini with a modern and efficient working environment that perfectly complements its hybrid working model. Employees now benefit from a thoughtfully designed space that supports both focused work and team interaction. The streamlined serviced office layout simplifies day-to-day management. Collaborate now acts as Capgemini’s first point of contact for all workplace services and ongoing support, rather than spending time managing a workspace themselves..
Key Service outcomes include:
- A faster, smoother relocation completed ahead of schedule.
- Reduced operational overheads and increased flexibility.
- A workspace designed for productivity and collaboration.
Conclusion
The partnership between Capgemini and Collaborate demonstrates how forward-thinking companies are transforming their property strategies to embrace flexibility and innovation. By transitioning from a fixed and long-term lease to a more bespoke and flexible serviced office solution, Capgemini now benefits from a workspace that supports its people, enhances collaboration and reflects its digital-first culture.
This ongoing partnership ensures the office continues to meet Capgemini’s evolving needs, creating a scalable, sustainable environment where technology and teamwork thrive.
Since opening in 2015, Collaborate has provided workspaces that combine convenience, flexibility and a supportive atmosphere. If you are a businesses looking for a practical, modern office that evolves with you. To find out more about Collaborate’s flexible workspaces, visit collaborate.works